Numbering Different Sections in Word 2007
Setting up different styles and number formats in documents.
May 19, 2009
Microsoft Word 2007 is a useful word processing tool which comes bundled with the Microsoft Office Suite. Formatting documents in Word is completed with the use of the "Ribbon" which features all the tools needed to create a professional and well formatted document. Using the Ribbon, long documents can be created with separate sections which feature different numbering formats.
Creating Separate Sections
To create separate sections in a document go to the very end of the page where the first section should begin and select the page layout tab from the ribbon. There, under page setup, select breaks and then trace to and select next page. A section break needs to be created to tell the document that there will be different information in each section.
Adding Page Numbers
Adding the page numbers to the sections is easy, simply click in the footer and select the insert tab from the ribbon. At the insert tab, select page number and then trace to and select the "bottom of page" option. Now is the time to choose what style of number to use in the document--after choosing, page numbers will be inserted at the bottom of every page in the document but this will be emended when the two sections are completely separated in the next section.
Formatting Page Numbers for Separate Sections
Formatting the page numbers for the separate sections allows the user to control when and how the numbering starts with each section. First, the link connecting section two with section one will need to be broken. Scroll to the page where section two begins and double-click in the footer at the bottom of the page. On the ribbon, the header & footer design tab will appear. From this tab, in the navigation section, de-select the link to previous button. Section two and section one will no longer be connected, and the user can apply separate formatting to both sections.
A good idea for numbering documents is to have the first section's number formatting be roman numerals, especially if this section contains information such as a preface, a table of contents, or a long introduction. Formatting the first section to have roman numerals is not a difficult task. To apply roman numerals, select page number from the header & footer design tab. Then, trace to and select format page numbers. A dialog box will open which contains the option to apply roman numerals to page numbers. The first section, if numbered with roman numerals, should begin with the roman numeral one. If the first section does not contain a large amount of information, the page numbers can be deleted altogether, as seen below.
Deleting Numbers from Section One
If desired, the first section (or whichever section is chosen) can without numbers while the remaining sections remain with consistent numbering. To delete the numbers from a section simply click in the footer and click delete on the keyboard.
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